Documents connected to actual movements
An internal code can connect supplier and manufacturer details, evidence and the history of receipts and dispatches.
Business partners
Distinguish the business you buy from and the manufacturer identified in the documents.
Evidence
Check that a document covers the correct packaging variant and current version.
Markets
Separate movements and the company’s role in each market.
Why distinguish an importer from a distributor?
Placing packaging or a packaged product from a third country on the Union market calls for assessment of the importer role. Subsequent supply can involve distributor responsibilities. Own branding or packaging changes may affect responsibility. Determine the role from the transaction itself, rather than only a job title or a general business description.
- Origin and direction of the movement
- Business responsible for manufacture
- Branding and packaging modifications
Connect your internal code to manufacturer evidence
When an invoice, box and technical sheet use different codes, storing the PDF alone does not establish traceability. Record internal, supplier and manufacturer codes and link the appropriate document. For multiple variants, check that evidence covers the material, design and use concerned. PPWR Link retains the information source and review history.
- Codes that identify the actual item
- Documents and their applicable scope
- Version history instead of replacing earlier files
Record receipts and onward supply
The supply-chain register connects packaging to a quantity, date and business partner. A receipt records origin; a dispatch identifies the recipient and destination. This history helps locate operations or batches needing investigation and prepares reporting inputs. Physical movement and classification of a reporting obligation should be considered separately.
- Receipts, dispatches and use
- Partner and operation reference
- Quantities and mass for a defined period
Resolve missing evidence before the next review
Instead of asking for every document, identify the packaging and files you need. Suppliers respond through a link, while your team reviews files against the relevant record. Set a review date and assign a task when document scope cannot be confirmed. Share information with customers deliberately, taking supplier confidentiality into account.
- Requests for specific packaging codes
- Review files before accepting information
- Controlled sharing of approved information
Good to know before you start
Answers to questions about everyday work with the platform.
Can one packaging item involve multiple suppliers?
Records need to retain the origin and documents relevant to each movement. Similar product names do not establish that all suppliers provide an identical variant.
Does a supplier need a PPWR Link account?
A supplier does not need an account to respond and upload documents using a shared request link.
Can I share all information with a customer?
Choose the scope according to the recipient’s needs and your rights to the information. A passport shares selected approved information without opening the entire record.
Organise documentation across your supply chain
See how to connect codes, partners and evidence with receipts and onward supply.
- 1We will learn how your business works.
- 2We will demonstrate relevant features with a practical example.
- 3We will discuss data import and implementation scope.
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